Introduction
The Human Genetics Society of Australasia Limited (HGSA) is committed to safeguarding your privacy online.
HGSA has created this privacy statement in order to demonstrate our firm commitment to privacy. The following discloses our information gathering and dissemination practices which apply to all transactions made through www.hgsa.org.au.
Who we are?
The HGSA data controller is the Chief Executive Officer. You may contact them with any concerns regarding this privacy statement or your personal data by e-mail at [email protected]
What information do we collect?
HGSA does not collect personally identifiable information about individuals except when such individuals specifically provide such information on a voluntary basis. For example, such personally identifiable information may be gathered from the registration process for subscription or services and in connection with membership, content submissions, community postings (e.g., forums), suggestions and transactional areas.
Sensitive financial information such as credit card details are not stored in our database and transactions are processed through a secure gateway.
How do we use personal information?
The personal information you supply to us is used for membership account setup and administration, event registrations, and examination registrations. You may choose to make your contact details available in the online Member Directory and can opt-out at any time. Access to the directory is only available to members
At the time of collection you will have the opportunity to indicate whether you would like to "opt out" of receiving promotional and/or marketing information about other products, services and offerings.
What legal basis do we have for processing your personal data?
HGSA holds and processes your personal data with your consent. You may withdraw your consent at any time by contacting the HGSA, [email protected] and we will use commercially reasonable efforts to functionally delete the user and his or her personal information from the database.
When do we share personal data?
Personally identifiable information on individual users will not be sold or otherwise transferred to third parties without the approval of the user at the time of collection.
We may share limited personal details with third parties such as professional conference organisers in order to provide appropriate services such as conference registrations or accommodation.
Where do we store and process personal data?
Personal data collected by HGSA is held within our iMIS membership database supplied and maintained by ASI (Advanced Solutions International). ASI holds all personal data on secure servers and further information can be found here: https://www.imis.com/legal. No personal details are stored on HGSA computers or cloud storage drives.
How do we secure personal data?
Access to the database containing personal information is restricted to HGSA secretariat staff with direct responsibility for customer service or management of the website. Access is password protected and subject to audit trail and all staff are trained in their responsibilities under this privacy policy.
How long do we keep your personal data for?
Your personal data is retained by HGSA for up to two years from the date of your most recent contact. At the end of this time period HGSA will use commercially reasonable efforts to functionally delete the user and his or her personal information from the database.
Your rights in relation to personal data
We respect your right to access and control your personal data. Users can update their personal details through the Members Centre.
Where requested we will use reasonable efforts to allow users to update/correct personal information previously submitted which the user states is erroneous to the extent such activities will not compromise privacy or security interests.
How to contact us?
If you have any questions about this privacy statement, the practices of this site, or your dealings with this Web site, you can contact :
HGSA Office
Unit 5, 85 Bourke Road, Alexandria NSW 2015
Telephone: 02 9669 6600
Fax: 02 9669 6607
Email: [email protected]